10 Ways Technology Can Increase Workplace Productivity

Workplace productivity is a matter of concern for employers because of the tendency of workers to waste business hours in useless pursuits. Whether they indulge in long coffee breaks or leave their workstations to chat around, it makes the business suffer. Delayed projects incur significant costs to the company and affect its brand image.

Using smartphones at work is another significant roadblock in generating the desired output from the workforce. However, businesses cannot stop their usage or micromanage the employees because it leads to a negative and restrictive work culture that deteriorates efficiency. So, here are ten ways in which technology can be utilised to increase workplace productivity. It is essential to adopt these tools to give employees the comfort they need to perform better.

1. Utilise Time Tracking Tools for Employees

Managing time is vital for enhancing employee performance. If they spend too much time away from their desks, the output will be impacted. Thus, managers must track the work hours of their teams using time-tracking tech that is more advanced than the punching system. Time-tracking software is an appropriate tool that allows automatic recording of the work hours of employees through their computers.

With many professionals in Queensland choosing to work from home after the pandemic, it has become necessary to implement these systems. Also, the software helps managers to assess the time spent on each task to determine the required timelines and make adjustments based on priority.

2. Streamline Workflows With Project Management Platforms

Project management software is needed by businesses to keep track of all the ongoing projects and activities. It allows managers to schedule tasks, allocate resources, check the assignment status, follow up with teams, set reminders for project deadlines and communicate with the workers.

Software like Asana and Trello create a centralised system for storing all the files and data that workers can access and share online safely. It helps remote workers and freelancers to be on the same page. Also, the platforms help monitor the teams' performance to make improvements if required.

3. Enhance Collaboration With Communication Tools

Internal communication is the backbone of the organisation. However, traditional methods of communication, like travelling for face-to-face meetings and fixing appointments, can waste a lot of time and money. Entrepreneurs who acquire a business for sale Brisbane can reduce this cost by opting for the latest communication tools like Microsoft Teams, Zoom, Skype, Google Chat, etc.

The company must encourage the utilisation of these platforms to reduce communication gaps and break the chain of email threads that can lead to confusion. A two-way flow of information and sharing of ideas is an ideal way to boost productivity.

4. Use Automation Technology To Save Time and Effort

Monotony related to repetitive tasks and time-consuming activities reduces the efficiency of workers. Therefore, businesses need to adopt automation to eliminate manual tasks like invoicing, stock taking, payroll management, data entry, responding to emails, tracking website traffic, etc.

Automation frees up the time of valuable resources and makes them focus on other significant tasks. For example, accounting software allows accountants to pay attention to improving business profits and making sound investments.

5. Implement A Human Resource Management System

A human resource management system helps create lasting bonds between employees by creating a set-up where team-based incentives take precedence. The HR team is responsible for making employees connect and work in tandem to create a productive culture.

The HRMS allows team members to know about best-performing employees and appreciate them to boost the morale of others. It also helps create mentorship programs for junior members to help them improve. All these practices develop efficiency and cooperation.

6. Install Chatbots for Customer Relationship Management

Chatbots can hold meaningful customer conversations by responding appropriately to queries and problems. Chatbots like Amazon Alexa and Google Assistant have already become prevalent. They can be effectively utilised for customer relationship management with the help of AI, which makes them converse like humans.

With high-level customer engagement, it becomes easier to influence them and make them brand advocates, enhancing profits and productivity. The data collected through these chats helps to meet the expectations of customers.

7. Provide Online Training Sessions for Development

Online corporate skill development classes have become prevalent after the pandemic. The company must create and upload these on the cloud to be accessed by employees to improve their skills.

They can complete this training at their own pace, and the learning can be shared to increase the cohesiveness and performance of workers. It ensures that every worker is skilled and prepared to perform their duties and use the latest tools to perform well. It puts them on the same level.

8. Cloud-Based Storage System for Data Accessibility

Cloud-based storage helps generate insights from a massive amount of data and uses it to boost creativity. It gives employees the advantage of using simplified data for understanding and improving existing processes. It makes sharing information faster and easier between all levels of the organisation.

Entrepreneurs who purchase businesses for sale Brisbane can make the most of the cloud because of its ability to retrieve and save data anytime and anywhere. It also keeps it safeguarded from cyber threats. It makes collaboration between remote workers and other employees easy and increases output.

9. Take Advantage of Analytical Tools for Monitoring

Analytics help identify the employees' output and determine the organisation's weak links. It can help reward those who are meeting the standards of productivity and train those who are lagging.

Managers can monitor each employee and team and check if they are accomplishing the KPIs assigned to them. Analytics help in creating accountability and encourage high standards of performance among employees.

10. Strengthen Cyber Security in the Workplace

Data loss can be detrimental to the business, leading to downtime and affecting the brand's image. Customers may find it hard to trust the company with their information in future and switch to competitors to stay safe.

Thus, if you have acquired a Brisbane business for sale, training the workforce in cyber security measures helps create a robust and protected organisation. Using multi-factor authentication and restricted data access decreases the chances of data violation and fraud and improves workplace productivity.

Wrapping Up

Employees must be motivated and inspired to work diligently and put their best foot forward. Tech-savvy organisations can achieve this target by implementing the latest advancements and adopting tools that increase their efficiency at work.